Microsoft Office Tests for Job Applicants


Not all applicants will have the Microsoft Office that your positions require.  Every applicant will have a different level of experience and some of their skill levels may not be enough.  Most job positions don't require an "extreme" high level of Office knowledge, but the ability to do basic and intermediate level tasks should be found in the applicants you're considering.

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Administration time:
25 minutes (estimated)

Difficulty Level:
Basic, Intermediate and Advanced versions available

Question Type:
Interactive questions/tasks that simulate Office programs (Word, Excel, Outlook, PPT)

Target jobs:
Administrative and office jobs (all industries), manager, sales, customer service


But studies have shown that almost a third of the American workforce have limited or little technical skills.  Are you able to spot these less-skilled applicants, without testing them?  If not, here are issues that can arise:

  • Increased training costs (or new hires not making it through training).
  • More work for your IT staff ("Can you show me how to mail merge?")
  • Lower morale for proficient employees, as they are busy "covering" for their less-skilled co-workers.
  • Increased turnover rates, which starts the hiring cycle all over again.

Not to mention the common errors these employees can make.  Saving files to the wrong place.  Not saving at all.  Spreadsheet formatting or formula errors.  All of these can have a tremendous impact on your organization's bottom line.

Interested in learning more? Read all about the importance of Microsoft Office skills on our blog.


How we help

Our interactive Microsoft Office skills tests are designed to test job applicants on the most commonly used Office tasks.  The tests cover everything from basic to advanced skills in Word, Excel, Outlook and/or PowerPoint (separate or combined tests available).  Use the form below to get a free test sample to see how it works.

Free Sample Office Test
See Pricing Plans

Avoiding bias

Using pre-employment tests, such as our Microsoft skills tests, is one way to avoid bias in the hiring process. Bias can be conscious or unconscious and recruiters may not be aware that they have them. But using research-based, validated pre-hire tests reduces bias that may come from work or educational experience. All of our tests follow the guidelines of the EEOC and US Department of Labor's Uniform Guidelines on Employee Selection.

Office Test Levels

The most commonly used Office tests are our "Intermediate" levels, which give an overall "snapshot" of skills in each program (Word, Excel, Outlook, PowerPoint). The Beginner tests includes basic editing and formatting tasks. The Advanced tests will focus on more advanced, yet critical, tasks. While important, Advanced is less often used than Beginner or Intermediate level. You can use any level you need, as your job openings change. You can customize tests to meet the exact requirements for the job (minimums may apply) and we have timed versions too.  The tests are available in 365 (aka 2019), 2016, and 2013 versions.


Office Test Topics & Reports

- Word, Excel, Outlook Overview Test (30 questions, 10 per program)
- Word, Excel, PowerPoint Overview Test (30 questions, 10 per program)
- Functions - Pivot Tables, Autosum and more
- Tools - Protecting Cells, Ranges, Zoom and more
- Charts & Graphs - Creating, Using Different Types, and more

See Sample Microsoft Word Topic List

See Sample Score Report

It's simple. You'll email a test session link to the applicants from our easy-to-use admin dashboard. The test session can include either a single test or multiple tests, based on your needs. Tests are taken either in your office or from your applicants' home/office, at any time--day, night or weekends. Our team is available if you (or the applicant) needs any help at all.

The applicant receives an emailed test invitation. They click on a link in that email to start the test on their computer. The test will begin in their web browser (Chrome, Edge, Firefox, or Safari). They do not need to download or install anything. After the test is completed, the screen closes and our system emails the score report to the test administrator. The applicant does not see the score.

With our TestBuilder tool, we can customize tests from our question bank. A 25 credit purchase ($450) provides one custom test, built to your specs. You can purchase TestBuilder separately to create your own custom tests from the question bank.

We have two pricing plans, "per test" and an annual license. If you're testing fewer than 100 people per year, the "per test" pricing is often better for you. "Per test" pricing starts around $20 per test. If you're testing more than 100 applicants? An annual plan may be better. Either way, you have access to not only the Excel tests, but also our entire list of 100+ tests, and your test credits are valid for a year from purchase.

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